As a business owner, you understand the importance of controlling costs and maximizing efficiency. Your office’s printer fleet is no exception, as printing costs can add up quickly. Fortunately, there are several cost-saving strategies that you can implement to reduce your printing expenses. Here are some of the best ways to save money on printing costs:
Use Energy-Efficient Printers:
Energy-efficient printers use less energy and save money on electricity bills. Look for printers with Energy Star certifications, which indicate that the printer meets energy efficiency standards set by the EPA.
Use High-Yield Cartridges:
High-yield cartridges have a higher capacity than standard cartridges and offer a lower cost per page. This means you can save money on printing costs by using fewer cartridges and reducing the need for frequent cartridge replacements.
Optimize Print Settings:
By default, many printers are set to print in high-quality, color mode, which can quickly drain your printer ink and lead to higher printing costs. To reduce costs, adjust your printer settings to print in draft or grayscale mode, which uses less ink. Our service techs can help optimize print settings on your printer. You can find out more here. If you are not in our service area we can also do a video service consultation. Schedule one here.
Consider Duplex Printing:
Duplex printing, or double-sided printing, reduces paper usage by half. Encourage your employees to use duplex printing as often as possible, and set your printers to automatically print on both sides of the paper when possible.
Manage Printer Supplies:
Regularly monitoring your printer supplies and replacing them when necessary can help you avoid running out of ink or toner at inopportune times. Consider using online resources to find the best prices on printer supplies and keep your costs low. Just starting to manage printer supplies? To order supplies for your printer start here. Having questions about the ink you should get? Check out our post about discount vs. name-brand ink.
Consider Printer Sharing:
If your business has multiple employees who need to print documents, consider purchasing one or two high-volume printers and sharing them between departments. This can reduce costs by eliminating the need for multiple printers, which can be expensive to maintain and replace. Our sales team can help you navigate large-volume printers. To schedule a time to talk please visit here.
Final thoughts to save money on printing costs
Implementing these cost-saving strategies can help you reduce your printing costs and maximize efficiency. By making smart choices about your printer fleet, you can control costs and keep your business running smoothly. Don’t be afraid to get creative and think outside the box – there are many ways to save money on printing expenses and keep your business costs under control